Sports Coordinator
Are you ready to take the next, best step in your career?
Would you like to join a team of excited, dedicated, incredibly talented professionals?
You’ve found your opportunity - Visit Wichita is looking for a new Sports Coordinator to join our expert team!
A little about you…
As our Sports Coordinator, you’ll be a member of an energetic sports team selling Wichita to sports planners and rights holders around the country. You love providing support and are detail oriented; leaving no stone unturned in offering Visit Wichita’s services to future sports organizations who are competing in Wichita. You thrive working in the office on the computer assisting a team of sports professionals helping to coordinate their activities and also enjoy collaborating with others to figure out the best way to communicate the great experience our city has to offer. You also thrive under the fast-paced environment of the sports world, helping out as needed at sporting events that Visit Wichita hosts. You are a self-starter who is just as comfortable reaching out to clients to uncover their needs as you are building spreadsheets to ensure all bases are covered. You take pride in your organizational skills and consider that one of your best strengths and have perfected the art of multitasking. You are a team player and have a passion for Wichita. You are goal oriented and have a proven track record of success.
If you have a passion for sports, enjoy working collectively as a team player to bring more sporting events to Wichita and would love to make sure that sporting events we host are very successful, you want to work with us. If you can leave sports planners and attendees wanting to return to Wichita, are a creative problem solver and love our city, you want to work with us.
A little about us…
Visit Wichita is a nonprofit organization dedicated to bringing visitors to Wichita. Our mission is to show the world just how great Wichita is, to bring visitors to our city, and ultimately to create jobs and make Wichita an even better place to be. We love what we do, and we are great at it. If you’d like to learn more about us, check us out at visitwichita.com.
If this sounds like the job for you, please send us your resume and cover letter.
Role:
The Sports Coordinator provides administrative support and project coordination to the Sports Sales and Event staff. Responsible for supporting the promotion of Wichita as an ideal site for sporting events of all shapes and sizes, thereby enhancing the economic development of the City, County, Region and State. Strong written and oral communication skills. Must be well organized and detail oriented. Must be willing to work some nights and weekends, depending on the sporting event calendar. Role reports directly to Vice President of Sports Development but will also take direction from the Sr. Sports Sales Manager, Sports Sales Manager and Sports Event Manager.
Responsibilities:
- Provide administrative support for the Sports department
- Handle initial contact for recurring sports events; offering Visit Wichita services and identifying planner needs
- Create and update sports calendar of events
- Assist with the creation of sports sales proposals
- Coordination of hotel contracts for sporting events and follows up in the collection of room rebates & hotel pickup as needed
- Assist in coordinating aspects of sports sales manager & VP of Sports Development travel to tradeshows and sales missions
- Plan client events, including securing location, planning menu, managing RSVP list, etc.
- Provide support for site tours, including creation of itineraries and sourcing collateral and reserving transportation
- Assist in the creation and maintenance of sports facility guides and other collateral to support sports sales efforts
- Gather letters of support from key local stakeholders for our event bids
- Develop a working knowledge of all facilities, attractions and services, both private and public, available in the area to customers and ensures all collateral is kept current
- At the discretion of the Vice President of Sports, provides research, general support and sales support, and perform administrative duties as needed
- Assist the Sports Event Manager in the planning and execution of Visit Wichita hosted sporting events – may require working shifts in various capacities at the event
- Performs other duties as assigned
Education and Experience:
- A four-year degree from an accredited college or university preferred
- Success being a team player in a work environment that requires managing a variety of tasks at once
Competencies and Skills:
- Excellent communication skills (verbal and written)
- Must be detail oriented with strong organization skills
- Ability to work collaboratively and is a team player
- Working knowledge of Microsoft Office, InDesign, Adobe products and comfortable with learning a customer relationship management database
- Ability to multi-task and work on many different things at once
- Able to work some nights and weekends as events require
- Must possess a valid Kansas driver’s license and an insured vehicle for periodic business use
- Must be able to lift 25 lbs.
To apply for this role, send cover letter, resume to careers@visitwichita.com
