How We Help Planners

Visit Wichita is prepared to assist organizations with all aspects of planning a successful event. 

Photo of the Visit Wichita Spring and Summer Visitors Guide printed and on screen

Meeting Planner Services


Complimentary Site Selection Assistance 

  • Support in hotel and venue sourcing
  • Personal site visit

Complimentary Attendance Builders 

  • Custom e-blasts and brochures*
  • Custom video showcasing Wichita's amenities
  • Promote event on Visit Wichita's online community calendar of events

Complimentary Pre-planning Services 

  • Produce name badges for attendees*
  • Artwork for promotional materials including photos, logos and videos
  • Local media contacts
  • Local event planning contact for sightseeing tours, spouse/family activities and off-site events
  • Contracts for inviting the mayor, or other community leaders, to deliver a personal welcome

Complimentary Welcome Services

  • Support staff for registration*
  • Visitor guides and registration bags
  • Shopping, dining and attraction discounts
  • Local area maps such as Q-Line (free downtown transportation), shopping, dining, etc. 
  • Cellphone charging station
  • Welcome booth with information about attractions, dining and events
  • Welcome letter from the mayor or other community leaders
  • Digital airport welcome for airport arrivals
  • Digital billboard welcomes

*Additional fees may be applicable

Get in Touch

we'd love to help

Get in touch with our knowledgeable team. We're ready to help you plan the best meeting ever.

General Information

Visit Wichita Meeting Planner Newsletter



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