Meeting Planners Services

The Visit Wichita team is prepared to assist organizations with all aspects of planning a successful event. We have a variety of services, and all are complimentary. Click on each box to learn about the various services available to your group.

To start planning a meeting today, contact one of our friendly sales managers, request a free Meeting Planners Guide, or complete a Request for Proposal and get started today.


Complimentary Site Selection Assistance 

*Additional fees may be applicable

Complimentary Attendance Builders

  • Custom e-blasts and brochures*

  • Custom video showcasing Wichita's amenities

  • Promote event on Visit Wichita's online community calendar of events

*Additional fees may be applicable

Complimentary Pre-planning Services 

  • Produce name badges for attendees*

  • Artwork for promotional materials including photos, logos and videos

  • Local media contacts

  • Local event planning contact for sightseeing tours, spouse/family activities and off-site events

  • Contracts for inviting the mayor, or other community leaders, to deliver a personal welcome

*Additional fees may be applicable

Complimentary Welcome Services

  • Support staff for registration*

  • Visitor guides and registration bags

  • Shopping, dining and attraction discounts

  • Local area maps such as Q-Line (free downtown transportation), shopping, dining, etc. 

  • Cellphone charging station

  • Welcome booth with information about attractions, dining and events

  • Welcome letter from the mayor or other community leaders

  • Digital airport welcome for airport arrivals

  • Digital billboard welcomes

*Additional fees may be applicable

Get in Touch

we'd love to help