Planning a meeting doesn’t have to be overwhelming. Visit Wichita’s experienced team offers free event planning assistance to ensure your convention runs smoothly from start to finish. Whether you're just getting started or need help finalizing details, the Visit Wichita sales team offers many ways to help you.

A table is set up to welcome people at the airport who are coming for a meeting

Custom incentives and group offers

We know every group is different, which is why we create customized incentive packages tailored to your specific needs, including event dates, room block size and other key details. From special room rate rebates to complimentary Wichita-themed items like lapel pins and magnets, we’re here to make your event extra special.

Group Visitors Crossing the Bridge to the Keeper of the Plains

Expert site selection and venue support

Choosing the right venue is key to a successful gathering. Our sales team provides personalized site tours and expert assistance in sourcing the perfect hotel or event space based on your group’s size, budget and style. Whether you need a convention center, hotel ballroom or outdoor gathering space, we’ll match you with the right location.

A blue sign with white text reads "Welcome Arrowhead Conferences & Events" in the lobby of the Drury Hotel

Tools to boost attendance

To support attendance efforts, Visit Wichita provides valuable services like custom promotional videos highlighting Wichita as the host city, along with assistance in developing logos and marketing visuals. We also offer access to local media connections to help amplify your event through promotional opportunities when available.

Meeting attendees get food from a buffet line outside at Chicken N Pickle

Local vendor connections and planning resources

We connect you with trusted Wichita vendors including:

  • Caterers and restaurants
  • Audio-visual and tech providers, including
  • Group transportation companies
  • Unique off-site venues and entertainment options

Need a personal welcome from a city leader or a local touch? We can help make that happen, too.

A woman shops at Workroom in Wichita

Access to local discounts 

Give your attendees even more reasons to explore Wichita with access to exclusive discounts and offers:

  • Show Your Badge Program: Receive discounts at local shops and restaurants when showing event credentials
  • Explore Card: Save at more than a dozen local attractions

These perks make it easier than ever to enjoy Wichita’s one-of-a-kind restaurants, shops and attractions.

Meeting attendees arrive at Chicken N Pickle

Welcome your group in style

With support from Visit Wichita’s full range of services, meeting planners can confidently create events that are impactful and unforgettable—making the most of the city’s resources, venues and signature hospitality.

To begin planning your next meeting in the Heart of the Country, submit your RFP or contact a member of our convention sales team.