Planning a meeting doesn’t have to be overwhelming. Visit Wichita’s experienced team offers free event planning assistance to ensure your convention runs smoothly from start to finish. Whether you're just getting started or need help finalizing details, the Visit Wichita sales team offers many ways to help you.

Visit Wichita President and CEO Susie Santo visits with TBEX attendees at Equity Bank Park in Wichita.

Custom incentives and group offers

We know every group is different, which is why we create customized incentive packages tailored to your specific needs, including event dates, room block size and other key details. From special room rate rebates to complimentary Wichita-themed items like lapel pins and magnets, we’re here to make your event extra special.

A woman performs as a potted flower while TBEX attendees walk to a VIP event in Wichita.

Expert site selection and venue support

Choosing the right venue is key to a successful gathering. Our sales team provides personalized site tours and expert assistance in sourcing the perfect hotel or event space based on your group’s size, budget and style. Whether you need a convention center, hotel ballroom or outdoor gathering space, we’ll match you with the right location.

People welcome TBEX attendees at the Welcome desk during their conference at the Hyatt Regency Wichita.

Tools to boost attendance

Visit Wichita supports attendance-building efforts by offering a range of valuable promotional resources. These include custom videos showcasing Wichita as the host city, along with a library of high-quality images and video assets planners can use to create compelling marketing materials. We also provide access to local media connections to help amplify your event through promotional opportunities when available.

Meeting attendees get food from a buffet line outside at Chicken N Pickle

Local vendor connections and planning resources

We connect you with trusted Wichita vendors including:

  • Catering and bar services
  • Audio-visual and tech providers
  • Tradeshow decorators
  • Photographers and videographers
  • Event planners and designers
  • Event rentals
  • Group transportation companies
  • DJs and entertainment options
  • Unique offsite venues and restaurants

Need a personal welcome from a city leader or a local touch? We can help make that happen, too.

A woman shops at Workroom in Wichita

Access to local discounts 

Give your attendees even more reasons to explore Wichita with access to exclusive discounts and offers like our Show Your Badge Program where attendees may receive discounts at local shops and restaurants when show event credentials during their visit.

This perk makes it easier than ever to enjoy Wichita’s one-of-a-kind restaurants, shops and attractions.

A woman serves cocktails on a tray with Wichita Flags to TBEX attendees.

Welcome your group in style

With support from Visit Wichita’s full range of services, meeting planners can confidently create events that are impactful and unforgettable—making the most of the city’s resources, venues and signature hospitality.

To begin planning your next meeting in the Heart of the Country, submit your RFP or contact a member of our convention sales team.